INTERNAL JOB ADVERTISEMENT

Applications are invited from suitably qualified candidates to fill the following position that has arisen at the Women’s University in Africa, Faculty of Social and Gender Transformative Sciences at Harare Campus.

Post:   Administrative Assistant School of Social Work                                                                                                                      

Reports to the Director, School of Social Work

RESPONSIBILITIES/KEY TASKS

• Provide comprehensive administrative support including maintaining accurate records and files, both physical and digital, managing correspondence, and scheduling appointments;
• Process examination and attending to all student queries;
• Compile and maintain student records in the School Office;
• Plan, organise and service the School meetings, School Board of Examiners meetings and different University Committee meetings workshops, and events;
• Monitor the operation and application of University General Academic Regulations at School level, as well as the implementation of School Special Academic Regulations;
• Maintain an organised filing system and ensure easy access and retrieval of relevant department documents;
• Prepare for meetings and record departmental meetings’ proceedings;
• Handle incoming queries, request and correspondences promptly and professionally;
• Follow up on action items and deadlines to ensure their timely completion;
• Prepare reports, presentations and documents using Microsoft Office Application packages including Microsoft Excel, PowerPoint, and Word;
• Assist in the preparation and review of departmental policies, procedures and guidelines;
• Proof read and edit documents to ensure accuracy, consistency and adherence to establish standards;
• Liaise with internal and external stakeholders that include staff, faculty, students, professional and regulatory bodies to facilitate effective communication and collaboration;
• Assist in maintaining strong relationships with relevant internal departments and external stakeholders; and
• Input data into relevant systems or databases as required, ensuring data integrity and confidentiality is maintained.

DESIRED QUALIFICATIONS EXPERIENCE AND ATTRIBUTES

• Bachelor of Science degree in Administration/ Office Management/ Business Management from a recognised institution;
• A minimum of five (5) Ordinary level passes including English Language; and Mathematics;
• At least one (1) year University experience as Chief Secretary or Executive Assistant in a reputable organisation;
• Holder of a clean class four (4) driver’s license as an added advantage;
• Proficiency in Microsoft Office Application Packages;
• Strong organisational and time management skills;
• Discretion and ability to handle confidential information;
• Excellent in written and verbal communication skills;
• Ability to work independently and as part of a team and;

Interested candidates should submit their application letters addressed to the Deputy Registrar Human Resources & Administration together with a detailed curriculum vitae, certified copies of academic and professional qualifications in a single PDF file by Wednesday 30 April 2025 to careers@wua.ac.zw