Applications are invited from suitably qualified candidates to fill the following position which has arisen at the Women’s University in Africa, Harare campus.
The Records Officer reports to Registrar.
Responsibilities
- Providing support to ensure that accountability, transparency and regulatory requirements of managing the University records are met;
- Accessing, maintaining and developing computerised and manual information systems that may be required in order to provide information, access to service, advice and support for stakeholders;
- Managing all aspects of records transfer to the document storage facility, records to archives and records disposal;
- Developing record distribution and storage policies and procedures;
- Auditing the information that is created and stored within the University;
- Overseeing the transition from paper to electronic records management systems;
- Maintaining various records and preparing periodic reports;
- Ensure proper provision of storage and security for historical archival records;
- Retrieving and destroying records in accordance with applicable University regulations and national laws and policies;
- Compiling sectional budget and other statistical data; and
- Performing any other duties as assigned from time to time.
Qualifications and Experience
- First Degree in Records and Archives Management/Archaeology, Cultural Heritage and Museum Studies/Records Management or equivalent; plus
- At least two (2) years exposure of records management in a University or similar work environment.
- Good understanding of Data Protection and Freedom of Information Acts;
- Knowledge of National Archives of Zimbabwe policies and procedures;
- Advanced IT skills, experience of using MS Office applications and ability to use IT to achieve work objectives;
Attributes
- Good computer skills;
- Good communication and interpersonal skills;
- Ability to work independently with minimum supervision;
- An appreciation of how records and archiving databases work;
- Meticulous attention to detail;
- Analytical and problem solving skills;
- Familiarity with information systems and archives;
- The ability to maintain confidentiality when dealing with records; and
- Outstanding organisation skills.
Interested candidates should submit six (6) sets of applications with detailed curriculum vitae, certified copies of academic and professional qualifications by Friday 10 February 2023 to:
The Deputy Registrar (Human Resources & Administration)
Women’s University in Africa
P.O Box GD 32 Greendale
Harare
Or
Hand deliver at
Women’s University in Africa
Number 549 Arcturus Road Greendale
P.O Box GD 32 Greendale
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