Applications are invited from suitably qualified candidates to fill the position of Personal Assistant to the Registrar which has risen at the Women’s University in Africa, Harare campus.
RESPONSIBILITIES/ JOB DESCRIPTION/KEY TASKS
- Organising and coordinating meetings for the Registrar;
- Taking and circulating expeditiously accurate minutes of key meetings;
- Developing a working knowledge of the Registrar’s contacts and developing a general awareness of key business issues;
- Meeting and looking after visitors at all levels of seniority;
- Screening calls, passing callers on to the right alternative contact if appropriate, and taking detailed messages, handling queries and conveying accurate messages;
- Managing the Registrar’s diary and correspondences, including creating a suitable filing system for rapid retrieval of important documentation or correspondences;
- Handling post, couriers, filing, photocopying and archiving and allocating correspondence to the correct recipients as needed.
- Maintaining a record of nay operational queries or complaints received from external parties with action taken.
PERSON SPECIFICATION
- Higher National Diploma in Secretarial Studies;
- Strong interpersonal skills at all levels both internally and externally;
- The ability to oversee a number of priorities, to prioritise and meet deadlines;
- Good communication skills both written;
- Excellent organisational skills with a very high degree of accuracy and attention to detail;
- Discretion to deal with sensitive or confidential information;
- The ability to work alone and as part of a team;
- Strong working knowledge of Word (essential) and other Microsoft packages such as Excel, PowerPoint;
- A minimum of five years working experience at senior secretarial level.
Interested candidates should submit 6 sets of applications with detailed CV, certified copies of academic and professional qualifications by Tuesday 7 September 2021 to:
The Acting Deputy Registrar (Human Resources & Administration)
Women’s University in Africa
P.O Box GD 32 Greendale
Harare
Or
Hand deliver at
Women’s University in Africa
Number 549 Arcturus Road, Manresa Park
Harare
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